How to Write Application for Leaving Hostel: Important Tips and 9+ Templates

Application for Leaving Hostel

[Your Name]

[Your Room/Bed Number]

[Hostel Name]

[Hostel Address]

[City, State, ZIP Code]

[Date]

Dear [Hostel Warden Name],

I am writing to inform you that I have decided to vacate the hostel. According to my plan, my departure will be on [departure date]. I am grateful for the opportunity to stay in your hostel for my stay. During my stay, I have paid all my outstanding payments and returned the room key. I hope all my responsibilities are fulfilled, and no more worries exist.

Thank you and your team for your help and support during my stay. I have enjoyed my time here, and I appreciate all you have done to make it comfortable and hassle-free. The experience has been positive, and I will never forget it.

Thank you for everything, and I wish you and your team all the best in your future endeavours.

Sincerely,

[Your Signature]

[Your Name]

“Hostel life: where strangers become friends and every day is an adventure.“

Unkonwn

What is a Hostel?

A hostel is an accommodation that is usually cheaper than hotels and popular with students, travellers, and backpackers from remote areas. Most hostels have a shared room with multiple beds to accommodate many people and shared facilities such as a kitchen, bathroom, and hallway. These are the best options for those who are looking for affordable accommodation. Hostels are also great for meeting people worldwide and exchanging travel experiences. Hostels are often found near popular tourist spots, universities, or other educational institutions. Sometimes, hostels are also made by academic institutions for the convenience of students so that they can get accommodation at a low cost.

What is an application for leaving the hostel, and why do we write it?

A request to vacate the hostel is a formal request submitted by a hostel resident to inform the hostel management of their intention to check and vacate their accommodation. This request serves as a written notification of the resident’s departure. It may include important details such as the departure date and any outstanding dues or liabilities to the hostel. It tells why he wants to leave this hostel, and sometimes, he shares his experiences related to the hostel. It differs from the leave application submitted to the school as the leave application is written with the school policies in mind. But, the purpose of this application is only to inform about leaving the hostel.

The reasons for writing an application for leaving a hostel may vary but commonly include:

(1) End of Stay:

• The hostel stay has ended due to the end of the intended stay or relocation.

(2) Change in Circumstances:

• Residents may leave the hostel earlier than planned due to changes in personal circumstances, such as finding alternative housing, moving to a different city or country, or experiencing financial changes.

(3) Protocol and Documentation:

• Writing an application to leave the hostel is standard for formally notifying the departure management and creating a written record of intent to vacate.   

(4) Financial Settlement:

• The application must include information on any outstanding dues, such as rent or other fees, that must be settled before the resident’s departure. This ensures transparency and helps resolve financial matters between the resident and the hostel management.

(5) Room Handover:

• When a resident is assigned to a specific room or bed, the application should provide instructions for crucial handover and return any hostel-owned property or equipment.

When you plan to leave a hostel, it’s essential to notify the management politely and professionally. By writing a formal application, you can inform the hostel staff that you’re leaving, take care of any unfinished business, and ensure that everything goes smoothly as you transition out of the accommodation. This is an excellent way to maintain a positive relationship with the hostel management and keep the lines of communication open.

“A hostel is a passport to a world of shared experiences and everlasting connections”

Application for Hostel Leave – Sample 1

[Your Name]

[Your Room/Bed Number]

[Hostel Name]

[Hostel Address]

[City, State, ZIP Code]

[Date]

Dear Hostel Management,

I hope you are well. I am formally writing to inform you of my intended departure from the hostel and the upcoming check-out of my accommodation.

My departure date is scheduled for [departure date]. I have paid all arrears and returned the room key.

 I want to take this opportunity to express my gratitude for the hospitality and support provided during my stay at my hostel.

I faced no problems here, and my time was well spent. Thank you very much.

Sincerely,

[Your Signature]

[Your Name]

“In hostels, you don’t just find a bed; you find a home away from home”

Unknown

Hostel Leave Application in English – Sample 2

[Your Name]

[Your Room/Bed Number]

[Hostel Name]

[Hostel Address]

[City, State, ZIP Code]

[Date]

Dear Hostel Management,

I am writing this letter to inform you that I have decided to leave the hostel premises. Due to some personal circumstances, I cannot continue my residency. As a responsible tenant, I have ensured that my room is kept clean and the hostel property is not damaged. Thank you from the bottom of my heart for the excellent accommodation and services provided during my stay. I appreciate your efforts in making my stay comfortable and memorable.

Please let me know if you require anything more from me. Thank you very much for understanding my constraints.

Sincerely,

[Your Signature]

[Your Name]

“Every hostel has a story, and you become a part of its novel with every night’s stay”

Unknown

Application for Leaving Hostel Permanently – Sample 3

[Your Name]

[Your Room/Bed Number]

[Hostel Name]

[Hostel Address]

[City, State, ZIP Code]

[Date]

Dear Hostel Management,

I request a complete termination of my hostel accommodation from [Date of departure]. I would like to thank you for my pleasant stay at the hostel. The facilities provided were exceptional, and I appreciate all the efforts made by the hostel staff to make my stay comfortable.

I have packed all my belongings and left the room in the same condition as when I moved in. Furthermore, I have cleared all arrears, and no payments are due. Please find the key to the locked room with this letter.

I appreciate your understanding in this matter. I had a great experience staying at this hostel and would recommend it to others. Again, thank you for your hospitality.

Sincerely,

[Your Signature]

[Your Name]

“Hostels teach you that comfort comes in the company of diverse souls”

Unknown

Leave Application to Hostel Warden – Sample 4

[Your Name]

[Your Room/Bed Number]

[Hostel Name]

[Hostel Address]

[City, State, ZIP Code]

[Date]

Dear [Hostel Warden Name],

I am writing to formally request the termination of my hostel accommodation at [hostel name]. After careful consideration, I have decided to leave the hostel because [mention reason, if any].

I took great care of my room during my stay in the hostel and ensured it was in good condition. I also returned all the hostel property that was provided to me at check-in.

I want to thank you and the entire hostel staff for the hospitality and assistance they extended to me during my stay. I had a wonderful experience staying at [hostel name] and will always remember them.

Thank you for your attention to this matter. Please let me know if I must complete any further formalities before departure.

Sincerely,

[Your Signature]

“Bunk beds and late-night talks – the perfect recipe for lifelong friendships”

Unknown

Leave Application for Going Home from Hostel – Sample 5

[Your Name]

[Your Room/Bed Number]

[Hostel Name]

[Hostel Address]

[City, State, ZIP Code]

[Date]

Dear [Hostel Manager’s Name],

I am writing to inform you that I have decided to leave the hostel. My check-out date is scheduled for [departure date], and I will vacate my room by noon that day.

I am leaving my hostel because my family, who was staying abroad, has shifted back to Pakistan, and I will be staying with my family now.

I want to take this opportunity to express my gratitude for the hospitality extended to me during my stay. The facilities and services provided were excellent, and I felt comfortable and safe throughout my time here.

Per our agreement, I have settled all financial obligations and returned the room key to the front desk. Please confirm receipt of the key and let me know if any remaining issues require attention.

Again, thank you for your help and support during my stay. I hope to keep in touch and wish you and the hostel all the best for the future.

Sincerely,

[Your Signature]

“A hostel is not just a place to stay; it’s a community of like-minded wanderers”

Unknown

Application for Leaving Hostel Permanently by Parents – Sample 6

[Your Name]

[Your Room/Bed Number]

[Hostel Name]

[Hostel Address]

[City, State, ZIP Code]

[Date]

Dear [Hostel Manager’s Name],

I am writing this letter to inform you that my child, who was staying in your hostel, wants to end his hostel stay due to the completion of his academic period. I want to take this opportunity to express my gratitude for the hospitality and services provided by the hostel during my child’s stay.

As per hostel policy, I must provide a formal notice of my child’s intention to leave the hostel, and I hope this letter serves the purpose. I have tried to ensure that the room you provided for accommodation is clean, and my child has returned all hostel property, including keys and any other equipment provided by the hostel.

I request that you kindly arrange for my security deposit to be returned. I will be available to collect it on or after the check-out Date. Please let me know if any formalities or procedures need to be completed before departure, and I will be happy to comply.

Again, thank you for your help and for making my child’s stay comfortable and memorable.

Sincerely,

[Your Signature]

“Sleep is optional, but fun is mandatory in hostel life!”

Unknown

Leave Application for Hostel from Students – Sample 7

[Your Name]

[Your Room/Bed Number]

[Hostel Name]

[Hostel Address]

[City, State, ZIP Code]

[Date]

Dear [Hostel Manager’s Name],

I am writing to formally request the termination of my hostel accommodation at [Hostel Name]. I regret to inform you that I have to leave the hostel earlier than planned due to unforeseen circumstances. Therefore, I want to end my tenancy and vacate the room on [Date of Departure].

I have taken great care to leave the room clean and tidy and have returned all hostel property to its original place. I have removed all my personal belongings and thoroughly cleaned the room, including the bathroom, kitchen, and common areas.

I am grateful for the warm hospitality and the excellent services provided by your staff during my stay at the hostel. I will always cherish the memories of this stay. I apologize for any inconvenience caused by my early departure and appreciate your cooperation.

Please let me know if I need to complete any required procedures or formalities before leaving. I look forward to hearing from you soon.

I appreciate your understanding.

Sincerely,

[Your Signature]

“In a hostel, you don’t just share a room; you share stories, laughter, and memories”

Unknown