Leave Request Mail to Manager: Tips & 15+ Templates

What Is a Leave Mail

A leave request email is a proper way for an employee to request time off. It should include the reason, duration, and work coverage plans. Write it politely and professionally, following company rules. This email is a formal record for the manager to review and approve.

Crafting a Leave Request Email: A Step-by-Step Guide

Crafting a leave email to a manager requires certain vital elements to ensure professionalism and clarity. The main components include:

• 1. Subject Line: The subject line should be concise and clear, indicating the email’s purpose, such as “Leave Request,” followed by a brief description of the reason.

• 2. Greeting: Start the email with a polite greeting addressed to your manager by name, such as “Dear [Manager’s Name].

• 3. Introduction: Briefly introduce the purpose of your email by stating that you are requesting leave from work.

• 4. Reason for Leave: Clearly state the reason for your leave, whether for personal, medical, family, vacation, or other reasons. Provide relevant details but keep it concise.

• 5. Duration of Leave: Specify your leave’s start and end dates to indicate the duration you will be absent from work.

• 6. Work Coverage Plan: If applicable, mention how you will handle your responsibilities during your absence. Assure your manager that you will complete pending tasks or delegate them to a colleague if necessary.

• 7. Approval Request: Politely request approval for your leave, expressing appreciation for their consideration.

• 8. Closing: Close the email with a polite closing, such as “Best regards,” followed by your name.

• 9. Attachments (if applicable): If your leave requires supporting documentation, such as a medical certificate or travel itinerary, mention it in the email and attach the necessary files.

• 10. Follow-Up Instructions (if necessary): If you need to follow specific instructions or procedures regarding your leave request, mention them in the email.

• 11. Contact Information: Include your contact information in the email signature if your manager needs to reach you for further clarification or discussion.

By including these components in your leave email, you can effectively communicate your request to your manager professionally.

15+ Examples of Leave Request Email For Different Purposes

Leave Request Email to the Manager

Subject: Leave Request To the Manager

Dear [Manager’s Name],

I hope you’re well. I’m requesting [number of days] days off from [start date] to [end date] due to [reason for leave, e.g., personal reasons, medical appointment, family event, etc.].

I’ll ensure any pending tasks are completed before I go and give my colleagues instructions on handling my responsibilities in my absence. Please let me know if there are specific procedures I need to follow or if you need more information.

Thanks for your understanding.

Best regards, 

[Your Name]

Leave Request Email to Manager – Sick Leave

Subject: Leave Request – Sick Leave

Dear [Manager’s Name],

I am writing to inform you that I cannot attend work today due to illness. I respectfully request that I be granted sick leave by company policy.

Upon request, I will inform you of my health status and provide any necessary documentation, including a doctor’s note. I appreciate your understanding and support during this time.

Thank you for your attention to this matter.

Best regards, 

[Your Name]

Leave Request Email to Manager – Personal Reason

Subject: Leave Request Mail – Personal Reasons

Dear [Manager’s Name],

I hope this message finds you well. I am writing to formally request a three-day personal leave starting from [start date] and ending on [end date]. This leave is necessary to attend to pressing personal matters requiring immediate attention.

I want to assure you that all pending tasks will be completed before my departure, and I will ensure a smooth handover of ongoing projects. I understand the importance of my work and will do everything possible to ensure that my absence does not impact the team’s productivity.

Thank you for your understanding and support. 

Best regards, 

[Your Name]

Leave Request Email to Manager – Medical Reasons

Subject: Leave Request Mail – Medical Reasons

Dear [Manager’s Name],

I am requesting five days of leave from [Start Date] to [End Date] due to a medical condition requiring my attention. 

I have attached the necessary medical documentation for your reference. Please let me know if you need any further information. 

I appreciate your consideration.

Best regards, 

[Your Name]

Leave Request Email to Manager – Family Emergency

Subject: Leave Request Mail – Family Emergency

Dear [Manager’s Name],

I regret to inform you that I must take an emergency leave of absence from [start date] until [end date] due to a family emergency. 

I will keep you updated on the situation and ensure that my responsibilities are taken care of while I am away. 

Thank you for your kind understanding during this difficult time.

Best regards, 

[Your Name]

Leave Request Email to Manager – Vacation

Subject: Leave Request Mail – Vacation

Dear [Manager’s Name],

I am writing to formally request seven days of vacation leave from [start date] to [end date]. Vacation leave can be taken for various reasons, such as rest, relaxation, or personal activities.

I have been looking forward to this break for some time and would appreciate your approval. Before my departure.

I will ensure the completion of all pending tasks and coordinate with my team to guarantee a smooth workflow during my absence.

I appreciate your consideration.

Best regards, 

[Your Name]

Leave Request Email to Manager – Maternity Leave

Subject: Leave Request Mail – Maternity Leave

Dear [Manager’s Name],

I hope this message finds you well. As we previously discussed, I am writing to request maternity leave starting on [start date] and ending on [end date]. 

I have attached all the necessary documentation and have informed my team about the handover process. Please let me know if you require any additional information.

I appreciate your assistance and understanding during this time.

Best regards, 

[Your Name]

Leave Request Email to Manager – Paternity Leave

Subject: Leave Request Mail – Paternity Leave

Dear [Manager’s Name],

I am writing to request paternity leave from [start date] to [end date] to be present for the birth of my child. My wife is currently in the latter stages of her pregnancy, and I want to support her during this critical time. 

I have already spoken with my team, and we have made arrangements to ensure that our projects will continue to run smoothly during my absence. 

I appreciate your understanding and support as I take this time to bond with my new family. 

Thank you for your attention to this matter.

Best regards, 

[Your Name]

Leave Request Email to Manager – Religious Observance

Subject: Leave Request Mail – Religious Observance

Dear [Manager’s Name],

I hope this message finds you in good health and spirits. I would like a day off on [date] to celebrate [name of the religious festival]. This festival has been a part of my family’s tradition for generations and holds immense cultural and spiritual significance for us.

I understand the importance of my role in the organization, and I assure you that I will complete all my pending tasks before taking the day off. I will also ensure that my work responsibilities are delegated to my colleagues so there are no disruptions to the team’s progress.

Your kind consideration in granting me this leave will be highly appreciated. I appreciate your understanding.

Best regards, 

[Your Name]

Leave Request Email to Manager – Study Leave

Subject: Leave Request Mail – Study Leave

Dear [Manager’s Name],

I hope this message finds you well. I am requesting a study leave of five days, starting from [start date] and ending on [end date]. As you know, I have an upcoming exam/course requiring my complete attention and intensive preparation.

This time off will allow me to fully concentrate on my studies and give me the best chance of success. I will not let my absence disrupt any ongoing projects, and I will complete all work assigned to me before I leave. 

I appreciate your consideration and look forward to hearing back from you.

Best regards, 

[Your Name]

Leave Request Email to Manager – Bereavement Leave

Subject: Leave Request Mail – Bereavement Leave

Dear [Manager’s Name],

I am writing to request three days of bereavement leave from [start date] to [end date] as I have unfortunately experienced the loss of [relationship, e.g., my grandmother]. I need to attend the funeral and be with my family during this difficult time.

Your kind consideration in granting me this leave will be highly appreciated. 

Thank you for your understanding and support during this period.

Best regards, 

[Your Name]

Leave Request Email to Manager – Work Remotely

Subject: Leave Request Mail – Work Remotely

Dear [Manager’s Name],

I regret to inform you that I won’t be able to make it to the office today due to [insert the reason for absence, e.g., a medical emergency, a family event, inclement weather, etc.]. I apologize for any inconvenience that this may cause.

However, I would like to request permission to work from home today. I assure you that I will stay connected and remain available during regular working hours. I will ensure that my work is not disrupted and that I complete all my tasks promptly and efficiently.

Thank you for your understanding and consideration.

Best regards, 

[Your Name]

Leave Request Email to Manager – Compensatory Time Off

Subject: Leave Request Mail – Compensatory Time Off

Dear [Manager’s Name],

I hope this message finds you well. I have been working diligently on [specific project/task] and would like to request compensatory time off. Specifically, I am requesting two days off on [dates].

I will complete all my pending tasks before taking the day off to ensure my workload is managed efficiently during my absence.

Thank you for your consideration and understanding.

Best regards, 

[Your Name]

Leave Request Email to Manager – Half-Day

Subject: Leave Request Mail – Half Day

Dear [Manager’s Name],

I hope this message finds you in good health and spirits. I request a half-day leave for [specify date] due to [state the reason, such as a personal appointment, family obligation, or any other valid cause].

I understand the importance of my responsibilities and my absence’s impact on the workflow.

Therefore, I will ensure that all my duties are delegated appropriately to my colleagues, who can handle them in my absence. I will also ensure that all pending tasks are completed before my departure so that there is no disruption to our team’s work.

Thank you for your consideration and understanding.

Best regards, 

[Your Name]

Leave Request Email to Manager – Special Project

Subject: Leave Request Mail – Special Project

Dear [Manager’s Name],

I hope this message finds you in good health and high spirits. I am writing to request leave for [number of days] days, effective from [start date] to [end date], to concentrate on a particular project that requires my undivided attention. I have consulted with [relevant team members] and made arrangements to ensure that the project continues to progress during my absence.

I request your consideration in granting this leave, as it is essential for me to complete this project within the stipulated time frame. Your support in this matter will be highly appreciated.

Thank you for your time and understanding.

Best regards, 

[Your Name]